Request for Travel Expenses from Department

Students are eligible for 2 travel awards in an academic year (July 1 - June 30). Requests must be made no later than 2 weeks prior to the travel dates.

Please note - The Professional Development Support cannot be combined with travel awards on the same trip.

You will receive an email with your request details and approval or denial. You must provide the detailed request response email when submitting receipts for reimbursement. Under no circumstances will a reimbursement be processed without the documentation.

Name

Student ID number

Conference Name

Conference Location (City, State, and Country)

Date of conference

List your travel begin and end dates

Does your advisor approve?

Yes

Purpose in attending

I will present a paper.

I will be a discussant.

I will chair a session.

Other (Please specify below.)

Other purpose

Is this a request to use Professional Development Support (PDS)?

Yes (PDS must be awarded prior to travel date in order to use.)

NOTE

Please be aware that travel funding is not guaranteed for students beyond the 5th year of the PhD program. While exceptions may be requested through the Office of Graduate Studies (OGS), these are reviewed on a case-by-case basis and may be denied. Students in their 6th year or later should not assume eligibility and should plan accordingly. Departments may submit exception requests with full endorsement, but approval rests solely with OGS.

Estimated Costs

Airfare $

Hotel $

Registration $

Ground transportation $

Meals $

Other (Please explain below) $

Total $

If yes, with whom?

Please check below if you're interested in applying for contributions for your conference costs from other sources

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