All items listed are required in order to receive reimbursement:
- Approval from contributing department/school(s) which may include:
- Approved Form Request for Travel Expenses from Department (submit request prior to travel)
- Written CRES approval (submit request prior to travel)
- Approval of Graduate School matching (submit request prior to travel; see checkbox at bottom of the Request for Travel Expenses from Department form to request)
- Effective March 15, 2018 registration (using MYTRIPS) for University-related international travel will be required of all students traveling outside the United States for University purposes.
- Submit your travel reimbursement request in Workday using Create Expense Report (log in to one.wustl.edu to access Workday). Reimbursement requests should be submitted no later than 14 days after the completion of the trip. Travel will not be reimbursed if receipts are more than 30 days old.
- Supporting Documentation. Supporting documentation is defined as an original document from the vendor that contains the price. Monthly credit card statements and canceled checks will not be accepted as supporting documentation.
Foreign Receipts: Employees are encouraged to use www.oanda.com to obtain the average exchange rate for the applicable time period. In addition, receipts for hotel, rental car, airfare, etc., should be labeled as such in English. A copy of the print screen with exchange rate must be included with the travel reimbursement request. A copy of a monthly credit card statement with original receipts is acceptable to show actual conversion amounts.
WashU Policies: Travel reimbursement policy and Non-reimbursable expenses
When booking travel please note that CRES will not reimburse group packages (through Orbitz, Expedia, etc). You must provide a print out of a flight quote if you are approved for CRES funding.
Washington University does not reimburse insurance on car rentals since we are able to provide an insurance card to employees (and PhD students when on WashU sponsored travel) prior to travel. Please see Carissa for the insurance card.
Dissertation Travel Fund
Department of Economics graduate students may apply for dissertation travel funds in the amount of $1,000 by submitting the form below provided that the following guidelines are met:
Approved Form Request for Travel Expenses from Department (submit request prior to travel)
Enrolled in the Economics PhD program, fully-funded by a University Fellowship, and working on their dissertation. Students funded by Olin Fellowship, Chancellor’s Graduate Fellowship, or a non-GS source (NSF Fellowship, McDonnell International Scholars Academy Scholarship, etc.) are NOT eligible for the dissertation travel fund.
Finished with all requirements for their PhD, prior to the start of a dissertation travel fund award. This includes all required examinations (prelims) other than the oral defense, all coursework, and the proposal defense as well as approval of the TSP form.
Additionally, please note:
- Funds are available at the beginning of August for fall and the beginning of January for spring and will remain available until they are exhausted or the student graduates, whichever comes first.
- If a student lives outside of St. Louis, the award may not be used for travel between their residence and St. Louis.